Chapter 8: Discourse Writing
What to remember
- Discourse is connected language larger than a sentence. Good discourse has a clear purpose, the right format, a suitable tone and well-linked ideas.
- Each text type has its own format: a letter has an address, date, salutation and closing; a notice has a heading, date, body and issuer; a diary is personal and in the past tense; a news report answers who, what, when, where, why and how.
- A teacher must know the format of each type and how to teach it in steps (model, guided practice, free writing, feedback).
1. Features of Good Discourse
- Purpose and audience: who is writing, to whom and why.
- Coherence: ideas are in a logical order and connected by linkers.
- Cohesion: words such as pronouns, linkers and repetition tie sentences together.
- Register: formal for officials and elders, informal for friends and family.
- Paragraphing: one main idea in each paragraph, with a topic sentence.
- Accuracy: correct grammar, spelling and punctuation.
2. Letters
Letters are of two main kinds: formal (to officials, editors, principals) and informal (to friends and relatives).
Parts of a letter
| Part | Formal letter | Informal letter |
|---|---|---|
| Sender's address | Top right or left | Top right |
| Date | Below the address | Below the address |
| Receiver's address | Left (name, designation, place) | Not needed |
| Salutation | Sir/Madam, Dear Sir | Dear Ravi, Dear Mother |
| Subject line | Yes (short heading) | No |
| Body | Introduction, details, request/purpose | Greetings, news, questions |
| Closing (subscription) | Yours faithfully (name unknown); Yours sincerely (name known) | Yours lovingly, Yours affectionately, Your friend |
| Signature and name | Yes | Yes (first name) |
- "Yours faithfully" goes with "Dear Sir/Madam"; "Yours sincerely" goes with "Dear Mr Rao".
- Formal letters use full forms ("do not", not "don't") and polite phrases ("I request you to...", "I shall be grateful if...").
- Types of formal letters: application for leave, job application, complaint, request, letter to the editor, enquiry, order.
- A letter to the editor gives the writer's view on a public matter; it begins "To, The Editor, [name of newspaper]".
- An application letter usually ends with "Thanking you" or "Yours faithfully".
- The envelope or cover carries the address of the receiver.
3. E-mail
An e-mail is a message sent through the internet.
| Part | Use |
|---|---|
| To | Main receiver's address |
| Cc | Copy sent openly to others |
| Bcc | Copy sent without others seeing |
| Subject | Short, clear title of the message |
| Greeting | Dear Sir / Dear Ravi / Hello |
| Body | Short paragraphs, direct language |
| Closing | Regards / Best wishes / Yours sincerely |
| Attachment | File sent along with the message |
- The subject line must never be left blank.
- Formal e-mails keep the formal tone of a letter; informal e-mails may use short forms.
- Capital letters for whole words feel like shouting and are avoided.
- Netiquette means good manners on the internet: be polite, check the address and re-read before sending.
4. Diary Entry
A diary is a private, daily record of events and feelings.
- Heading: day, date and sometimes time and place at the top.
- Starts with "Dear Diary" in some forms (it is optional).
- First person ("I") and mostly past tense for the events of the day; present or future tense for feelings and plans.
- Informal and personal language; may include thoughts and opinions.
- Ends with a short reflection or resolution; the writer signs only if needed.
- It is not meant for a reader, so no formal salutation or closing is required.
5. Notices
A notice informs a group about an event or rule.
| Part | Details |
|---|---|
| Name of the issuing body | Top: school, college or office |
| Heading | The word NOTICE in capitals |
| Date | Below the heading |
| Title | Short, in capitals |
| Body | What, when, where, who may take part, how to register |
| Name, post and signature | At the bottom left |
- Notices are short (about 50 words), written in the third person, in formal language and often in the passive voice.
- No salutation or closing like "Yours faithfully".
- Contact details are given for further information.
6. Biographical Sketch
A biographical sketch is a short account of a person's life, written in the third person.
- Opening: name, birth, family and place.
- Middle: education, struggles, achievements, character, contribution.
- Close: effect on society, a lesson or a quotation.
- Mostly simple past tense; present tense for the person's continuing legacy.
- Facts must be accurate; use linkers of time (in his childhood, later, after that, finally).
- A biography is written by another person; an autobiography is written by the person himself/herself in the first person.
7. Speech
A speech is written to be spoken to an audience.
- Opening: greeting the audience in the right order (respected principal, teachers and dear friends); introduce the topic.
- Body: main points with examples and facts; direct address ("you", "we").
- Close: summary or call to action and thanks ("Thank you").
- Language is simple, with short sentences, repetition and rhetorical questions.
- Tone changes with the occasion: welcome speech, farewell speech, vote of thanks, speech on a social issue.
- Usual greeting order: chief guest, principal, teachers, then friends/students.
8. Paragraph Writing
A paragraph is a group of related sentences on one idea.
| Part | Role |
|---|---|
| Topic sentence | States the main idea (usually first) |
| Supporting sentences | Explain with details, examples, reasons |
| Concluding sentence | Closes or restates the idea |
- Unity (one idea), coherence (logical order) and completeness are the main qualities.
- Types by purpose: descriptive, narrative, expository, persuasive.
- Linkers: first, next, for example, therefore, finally.
- Length depends on the task; a short paragraph usually has 6 to 10 sentences.
9. Dialogue Writing
A dialogue is a conversation between two or more speakers.
- Each speaker's lines begin on a new line, starting with the name or role and a colon (Teacher: ...) or with quotation marks.
- Language is informal and natural, with short forms (I'm, don't) and fillers (well, you see).
- Starts with a greeting or an opening question; ends with a thanks or farewell.
- Question-answer pattern keeps the conversation moving.
- Language functions (request, advice, invitation, apology) are used according to the situation.
- Stage directions in brackets may show tone or action: (smiling).
10. News Report
A news report gives facts about a recent event for the public.
- Headline: short, in the present tense, with strong words, no articles often (for example, "Heavy rain floods city").
- Dateline: place and date at the start of the report.
- Lead (first paragraph): answers who, what, when, where, why and how (the five Ws and H).
- Body: details in order of importance (inverted pyramid) with quotes from witnesses or officials.
- Style: third person, past tense for events, formal language, passive voice often used, facts without personal opinion.
- Byline: name of the reporter.
- A report differs from an editorial (opinion) and from a feature (a longer human-interest story).
11. Teaching Discourse Writing
- Show a model text and analyse its parts.
- Give a framework or a graphic organiser.
- Move from guided to free writing.
- Follow the writing process: planning, drafting, revising, editing, publishing.
- Peer review and teacher feedback help learners improve.
- Use real tasks such as class notices, school news and pen-friend letters to make writing meaningful.
Exam traps
- 1. "Yours faithfully" goes with "Dear Sir/Madam"; "Yours sincerely" goes with a named person.
- 2. A notice has no salutation or closing line.
- 3. The diary is in the first person; the biographical sketch is in the third person.
- 4. A news report headline is in the present tense, but the body mostly uses the past tense.
- 5. "Bcc" hides receivers; "Cc" shows them.
- 6. The subject line is a part of a formal letter and an e-mail, but not an informal letter.
- 7. The topic sentence states the main idea of a paragraph.
- 8. A speech opens by greeting the audience, not with "Dear Sir".
One-liners
- 1. A formal letter has a subject line.
- 2. "Yours faithfully" ends a letter that begins "Dear Sir".
- 3. "Cc" means carbon copy (a copy sent openly).
- 4. A diary entry begins with the date and day.
- 5. A notice is short and in formal language.
- 6. A biographical sketch is written in the third person.
- 7. A speech ends with thanks to the audience.
- 8. A paragraph has one main idea.
- 9. A dialogue shows each speaker on a new line.
- 10. A news report lead answers the five Ws and H.
- 11. The headline of a news report is brief.
- 12. The writing process has planning, drafting, revising and editing.
Practice questions
A formal letter that begins 'Dear Sir' should end with:
- Yours lovingly
- Yours sincerely
- Your friend
- Yours faithfully
Answer
D. Yours faithfully
'Yours faithfully' goes with 'Dear Sir/Madam'.
A formal letter that begins 'Dear Mr Rao' should end with:
- Yours faithfully
- Yours affectionately
- Yours sincerely
- Thanking you, dear friend
Answer
C. Yours sincerely
'Yours sincerely' goes with a named person.
Which type of writing has no salutation and no closing line?
- Informal letter
- Formal letter
- Notice
Answer
D. Notice
A notice has a heading, date, body and issuer's name only.
A diary entry is mainly written in the:
- second person
- first person
- third person
- passive voice only
Answer
B. first person
A diary records the writer's own events and feelings.
A biographical sketch is written in the:
- third person
- first person
- imperative mood
- second person
Answer
A. third person
It tells about another person's life.
In an e-mail, 'Cc' stands for:
- close contact
- carbon copy
- central copy
- copy check
Answer
B. carbon copy
A copy is sent openly to another person.
In an e-mail, a receiver added in 'Bcc':
- is hidden from the other receivers
- is the main receiver
- sees all replies only
- receives only attachments
Answer
A. is hidden from the other receivers
'Bcc' means blind carbon copy.
Which of these is a part of a formal letter but not of an informal letter?
- Date
- Signature
- Salutation
- Subject line
Answer
D. Subject line
A formal letter carries a short subject heading.
The first paragraph of a news report usually answers:
- only the opinion of the reporter
- the history of the newspaper
- the editor's name
- who, what, when, where, why and how
Answer
D. who, what, when, where, why and how
This is the lead of the report.
News headlines are usually written in the:
- past perfect tense
- future perfect tense
- present tense
- passive voice only
Answer
C. present tense
Headlines use short present-tense forms for recent events.
The main idea of a paragraph is stated in the:
- topic sentence
- concluding sentence only
- supporting sentence
- title only
Answer
A. topic sentence
The topic sentence gives the central idea.
A speech normally begins with:
- a dateline
- a greeting to the audience
- a subject line
- Yours faithfully
Answer
B. a greeting to the audience
The speaker greets the audience and introduces the topic.
In a dialogue, each speaker's words:
- begin on a new line
- are written in one paragraph
- are written only in capitals
- are written without names
Answer
A. begin on a new line
A change of speaker is shown by a new line.
Which opening is correct for a letter to a newspaper?
- Respected Chief Guest
- Dear Friend
- To, The Editor
- Dear Diary
Answer
C. To, The Editor
A letter to the editor is addressed to the editor of the paper.
Which detail must a diary entry give at the top?
- Receiver's address
- Subject line
- Byline
- Day and date
Answer
D. Day and date
A diary entry starts with the day and date.
Which part comes at the bottom of a notice?
- Yours faithfully
- Salutation
- Name, post and signature of the issuer
- Subject line
Answer
C. Name, post and signature of the issuer
The issuer signs at the bottom.
An autobiography is written by:
- a newspaper editor
- the person about himself or herself
- a friend of the person
- a government office
Answer
B. the person about himself or herself
It is a life story told in the first person.
A news report gives details in order of importance. This style is called the:
- circular order
- reverse paragraph
- inverted pyramid
- spiral order
Answer
C. inverted pyramid
The most important facts come first and the lesser details later.
What is the correct order of the writing process?
- Editing, drafting, planning, revising
- Planning, drafting, revising, editing
- Revising, planning, editing, drafting
- Drafting, editing, planning, revising
Answer
B. Planning, drafting, revising, editing
Writers plan first and edit last.
A speech should end with:
- thanks to the audience
- the issuer's address
- a dateline
- a salutation
Answer
A. thanks to the audience
It usually ends with a call to action and 'Thank you'.
Which part of an e-mail should never be left blank?
- Attachment
- Bcc
- Cc
- Subject
Answer
D. Subject
A clear subject line shows the purpose of the message.
Which sentence is suitable for a formal letter?
- I want leave now.
- Please grant leave, buddy.
- Hey, give me leave.
- I shall be grateful if you grant me leave.
Answer
D. I shall be grateful if you grant me leave.
Formal letters use polite phrases.
The dateline of a news report gives the:
- place and date
- editor's opinion
- headline
- reporter's name
Answer
A. place and date
It appears at the start of the report.
Unity in a paragraph means:
- every sentence is long
- every sentence starts with a linker
- all sentences support one main idea
- only one sentence is used
Answer
C. all sentences support one main idea
A paragraph deals with one idea.
Notices are usually written in:
- letter style with salutation
- formal third-person language
- slang
- first-person diary style
Answer
B. formal third-person language
A notice is brief and formal.
'Netiquette' means:
- a rule for naming files
- good manners while using the internet
- a kind of web design
- a type of net bowling
Answer
B. good manners while using the internet
It covers polite online behaviour.
The concluding sentence of a paragraph:
- closes the idea or restates it
- opens the idea
- contains the salutation
- adds a new topic
Answer
A. closes the idea or restates it
It gives the paragraph a sense of completeness.
A paragraph written to convince the reader of a point of view is:
- descriptive
- narrative
- persuasive
- expository
Answer
C. persuasive
Persuasive writing aims to convince.
Does an informal letter need the receiver's address in the body of the letter?
- Yes, with the designation
- Yes, before the salutation
- Yes, in the top left
- No, it is not needed
Answer
D. No, it is not needed
Informal letters carry only the sender's address and the date.
Stage directions in a dialogue such as '(smiling)' are:
- written inside quotation marks
- written in capitals
- omitted always
- written in brackets
Answer
D. written in brackets
Brackets show tone or action.
In the greeting of a school speech, which order is usual?
- Teachers, students, chief guest, principal
- Chief guest, principal, teachers, students
- Principal, students, chief guest, teachers
- Students, teachers, principal, chief guest
Answer
B. Chief guest, principal, teachers, students
Greetings begin with the most senior person.
Consider the statements. 1. A formal letter has a subject line. 2. An informal letter has a subject line.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
A. 1 only
An informal letter normally has no subject line; only statement 1 is correct.
Consider the statements. 1. A diary entry is private. 2. A diary entry is mostly in the first person.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
C. Both 1 and 2
Both statements are correct.
Consider the statements. 1. A notice begins with 'Dear Sir'. 2. A notice is short and formal.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
B. 2 only
A notice has no salutation; only statement 2 is correct.
Consider the statements. 1. A biography is written in the first person. 2. An autobiography is written in the first person.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
B. 2 only
A biography is in the third person; only statement 2 is correct.
Consider the statements. 1. 'Cc' sends a copy openly to a person. 2. 'Bcc' sends a copy without the others seeing the address.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
C. Both 1 and 2
Both statements are correct.
Consider the statements. 1. News headlines are brief and use the present tense. 2. The body of a news report is written only in the present tense.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
A. 1 only
The body mostly uses the past tense; only statement 1 is correct.
Consider the statements. 1. 'Yours sincerely' goes with 'Dear Sir'. 2. 'Yours faithfully' goes with a named person.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
D. Neither 1 nor 2
The pairs are reversed in both statements.
Consider the statements. 1. The topic sentence gives the main idea of a paragraph. 2. The supporting sentences give details and examples.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
C. Both 1 and 2
Both statements are correct.
Consider the statements. 1. A speech begins with 'Dear Sir'. 2. A speech uses simple language and short sentences.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
B. 2 only
A speech begins with a greeting to the audience; only statement 2 is correct.
Consider the statements. 1. A news report states facts without personal opinion. 2. An editorial is a news report without opinion.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
A. 1 only
An editorial expresses opinion; only statement 1 is correct.
Consider the statements. 1. A dialogue is always written in formal language. 2. A diary needs a formal salutation.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
D. Neither 1 nor 2
A dialogue is natural and informal, and a diary needs no salutation.
Consider the statements. 1. Coherence means ideas are in a logical order. 2. Cohesion means words and linkers tie sentences together.
- 1 only
- 2 only
- Both 1 and 2
- Neither 1 nor 2
Answer
C. Both 1 and 2
Both definitions are correct.
Match the news report parts. 1. Dateline - a. place and date 2. Byline - b. name of the reporter
- 1-b, 2-a
- 1-b, 2-b
- 1-a, 2-a
- 1-a, 2-b
Answer
D. 1-a, 2-b
The dateline gives place and date, and the byline names the reporter.
Which closing is suitable for an informal letter to a friend?
- Yours affectionately
- Yours faithfully
- Thanking you, Sir
- Respectfully submitted
Answer
A. Yours affectionately
Informal letters end with friendly closings.