←
English for Teachers: Language Content · Chapter 8

Chapter 8: Discourse Writing

What to remember

  • Discourse is connected language larger than a sentence. Good discourse has a clear purpose, the right format, a suitable tone and well-linked ideas.
  • Each text type has its own format: a letter has an address, date, salutation and closing; a notice has a heading, date, body and issuer; a diary is personal and in the past tense; a news report answers who, what, when, where, why and how.
  • A teacher must know the format of each type and how to teach it in steps (model, guided practice, free writing, feedback).

1. Features of Good Discourse

  • Purpose and audience: who is writing, to whom and why.
  • Coherence: ideas are in a logical order and connected by linkers.
  • Cohesion: words such as pronouns, linkers and repetition tie sentences together.
  • Register: formal for officials and elders, informal for friends and family.
  • Paragraphing: one main idea in each paragraph, with a topic sentence.
  • Accuracy: correct grammar, spelling and punctuation.

2. Letters

Letters are of two main kinds: formal (to officials, editors, principals) and informal (to friends and relatives).

Parts of a letter

PartFormal letterInformal letter
Sender's addressTop right or leftTop right
DateBelow the addressBelow the address
Receiver's addressLeft (name, designation, place)Not needed
SalutationSir/Madam, Dear SirDear Ravi, Dear Mother
Subject lineYes (short heading)No
BodyIntroduction, details, request/purposeGreetings, news, questions
Closing (subscription)Yours faithfully (name unknown); Yours sincerely (name known)Yours lovingly, Yours affectionately, Your friend
Signature and nameYesYes (first name)
  • "Yours faithfully" goes with "Dear Sir/Madam"; "Yours sincerely" goes with "Dear Mr Rao".
  • Formal letters use full forms ("do not", not "don't") and polite phrases ("I request you to...", "I shall be grateful if...").
  • Types of formal letters: application for leave, job application, complaint, request, letter to the editor, enquiry, order.
  • A letter to the editor gives the writer's view on a public matter; it begins "To, The Editor, [name of newspaper]".
  • An application letter usually ends with "Thanking you" or "Yours faithfully".
  • The envelope or cover carries the address of the receiver.

3. E-mail

An e-mail is a message sent through the internet.

PartUse
ToMain receiver's address
CcCopy sent openly to others
BccCopy sent without others seeing
SubjectShort, clear title of the message
GreetingDear Sir / Dear Ravi / Hello
BodyShort paragraphs, direct language
ClosingRegards / Best wishes / Yours sincerely
AttachmentFile sent along with the message
  • The subject line must never be left blank.
  • Formal e-mails keep the formal tone of a letter; informal e-mails may use short forms.
  • Capital letters for whole words feel like shouting and are avoided.
  • Netiquette means good manners on the internet: be polite, check the address and re-read before sending.

4. Diary Entry

A diary is a private, daily record of events and feelings.

  • Heading: day, date and sometimes time and place at the top.
  • Starts with "Dear Diary" in some forms (it is optional).
  • First person ("I") and mostly past tense for the events of the day; present or future tense for feelings and plans.
  • Informal and personal language; may include thoughts and opinions.
  • Ends with a short reflection or resolution; the writer signs only if needed.
  • It is not meant for a reader, so no formal salutation or closing is required.

5. Notices

A notice informs a group about an event or rule.

PartDetails
Name of the issuing bodyTop: school, college or office
HeadingThe word NOTICE in capitals
DateBelow the heading
TitleShort, in capitals
BodyWhat, when, where, who may take part, how to register
Name, post and signatureAt the bottom left
  • Notices are short (about 50 words), written in the third person, in formal language and often in the passive voice.
  • No salutation or closing like "Yours faithfully".
  • Contact details are given for further information.

6. Biographical Sketch

A biographical sketch is a short account of a person's life, written in the third person.

  • Opening: name, birth, family and place.
  • Middle: education, struggles, achievements, character, contribution.
  • Close: effect on society, a lesson or a quotation.
  • Mostly simple past tense; present tense for the person's continuing legacy.
  • Facts must be accurate; use linkers of time (in his childhood, later, after that, finally).
  • A biography is written by another person; an autobiography is written by the person himself/herself in the first person.

7. Speech

A speech is written to be spoken to an audience.

  • Opening: greeting the audience in the right order (respected principal, teachers and dear friends); introduce the topic.
  • Body: main points with examples and facts; direct address ("you", "we").
  • Close: summary or call to action and thanks ("Thank you").
  • Language is simple, with short sentences, repetition and rhetorical questions.
  • Tone changes with the occasion: welcome speech, farewell speech, vote of thanks, speech on a social issue.
  • Usual greeting order: chief guest, principal, teachers, then friends/students.

8. Paragraph Writing

A paragraph is a group of related sentences on one idea.

PartRole
Topic sentenceStates the main idea (usually first)
Supporting sentencesExplain with details, examples, reasons
Concluding sentenceCloses or restates the idea
  • Unity (one idea), coherence (logical order) and completeness are the main qualities.
  • Types by purpose: descriptive, narrative, expository, persuasive.
  • Linkers: first, next, for example, therefore, finally.
  • Length depends on the task; a short paragraph usually has 6 to 10 sentences.

9. Dialogue Writing

A dialogue is a conversation between two or more speakers.

  • Each speaker's lines begin on a new line, starting with the name or role and a colon (Teacher: ...) or with quotation marks.
  • Language is informal and natural, with short forms (I'm, don't) and fillers (well, you see).
  • Starts with a greeting or an opening question; ends with a thanks or farewell.
  • Question-answer pattern keeps the conversation moving.
  • Language functions (request, advice, invitation, apology) are used according to the situation.
  • Stage directions in brackets may show tone or action: (smiling).

10. News Report

A news report gives facts about a recent event for the public.

  • Headline: short, in the present tense, with strong words, no articles often (for example, "Heavy rain floods city").
  • Dateline: place and date at the start of the report.
  • Lead (first paragraph): answers who, what, when, where, why and how (the five Ws and H).
  • Body: details in order of importance (inverted pyramid) with quotes from witnesses or officials.
  • Style: third person, past tense for events, formal language, passive voice often used, facts without personal opinion.
  • Byline: name of the reporter.
  • A report differs from an editorial (opinion) and from a feature (a longer human-interest story).

11. Teaching Discourse Writing

  • Show a model text and analyse its parts.
  • Give a framework or a graphic organiser.
  • Move from guided to free writing.
  • Follow the writing process: planning, drafting, revising, editing, publishing.
  • Peer review and teacher feedback help learners improve.
  • Use real tasks such as class notices, school news and pen-friend letters to make writing meaningful.

Exam traps

  • 1. "Yours faithfully" goes with "Dear Sir/Madam"; "Yours sincerely" goes with a named person.
  • 2. A notice has no salutation or closing line.
  • 3. The diary is in the first person; the biographical sketch is in the third person.
  • 4. A news report headline is in the present tense, but the body mostly uses the past tense.
  • 5. "Bcc" hides receivers; "Cc" shows them.
  • 6. The subject line is a part of a formal letter and an e-mail, but not an informal letter.
  • 7. The topic sentence states the main idea of a paragraph.
  • 8. A speech opens by greeting the audience, not with "Dear Sir".

One-liners

  • 1. A formal letter has a subject line.
  • 2. "Yours faithfully" ends a letter that begins "Dear Sir".
  • 3. "Cc" means carbon copy (a copy sent openly).
  • 4. A diary entry begins with the date and day.
  • 5. A notice is short and in formal language.
  • 6. A biographical sketch is written in the third person.
  • 7. A speech ends with thanks to the audience.
  • 8. A paragraph has one main idea.
  • 9. A dialogue shows each speaker on a new line.
  • 10. A news report lead answers the five Ws and H.
  • 11. The headline of a news report is brief.
  • 12. The writing process has planning, drafting, revising and editing.

Practice questions

  1. A formal letter that begins 'Dear Sir' should end with:

    1. Yours lovingly
    2. Yours sincerely
    3. Your friend
    4. Yours faithfully
    Answer

    D. Yours faithfully

    'Yours faithfully' goes with 'Dear Sir/Madam'.

  2. A formal letter that begins 'Dear Mr Rao' should end with:

    1. Yours faithfully
    2. Yours affectionately
    3. Yours sincerely
    4. Thanking you, dear friend
    Answer

    C. Yours sincerely

    'Yours sincerely' goes with a named person.

  3. Which type of writing has no salutation and no closing line?

    1. Informal letter
    2. E-mail
    3. Formal letter
    4. Notice
    Answer

    D. Notice

    A notice has a heading, date, body and issuer's name only.

  4. A diary entry is mainly written in the:

    1. second person
    2. first person
    3. third person
    4. passive voice only
    Answer

    B. first person

    A diary records the writer's own events and feelings.

  5. A biographical sketch is written in the:

    1. third person
    2. first person
    3. imperative mood
    4. second person
    Answer

    A. third person

    It tells about another person's life.

  6. In an e-mail, 'Cc' stands for:

    1. close contact
    2. carbon copy
    3. central copy
    4. copy check
    Answer

    B. carbon copy

    A copy is sent openly to another person.

  7. In an e-mail, a receiver added in 'Bcc':

    1. is hidden from the other receivers
    2. is the main receiver
    3. sees all replies only
    4. receives only attachments
    Answer

    A. is hidden from the other receivers

    'Bcc' means blind carbon copy.

  8. Which of these is a part of a formal letter but not of an informal letter?

    1. Date
    2. Signature
    3. Salutation
    4. Subject line
    Answer

    D. Subject line

    A formal letter carries a short subject heading.

  9. The first paragraph of a news report usually answers:

    1. only the opinion of the reporter
    2. the history of the newspaper
    3. the editor's name
    4. who, what, when, where, why and how
    Answer

    D. who, what, when, where, why and how

    This is the lead of the report.

  10. News headlines are usually written in the:

    1. past perfect tense
    2. future perfect tense
    3. present tense
    4. passive voice only
    Answer

    C. present tense

    Headlines use short present-tense forms for recent events.

  11. The main idea of a paragraph is stated in the:

    1. topic sentence
    2. concluding sentence only
    3. supporting sentence
    4. title only
    Answer

    A. topic sentence

    The topic sentence gives the central idea.

  12. A speech normally begins with:

    1. a dateline
    2. a greeting to the audience
    3. a subject line
    4. Yours faithfully
    Answer

    B. a greeting to the audience

    The speaker greets the audience and introduces the topic.

  13. In a dialogue, each speaker's words:

    1. begin on a new line
    2. are written in one paragraph
    3. are written only in capitals
    4. are written without names
    Answer

    A. begin on a new line

    A change of speaker is shown by a new line.

  14. Which opening is correct for a letter to a newspaper?

    1. Respected Chief Guest
    2. Dear Friend
    3. To, The Editor
    4. Dear Diary
    Answer

    C. To, The Editor

    A letter to the editor is addressed to the editor of the paper.

  15. Which detail must a diary entry give at the top?

    1. Receiver's address
    2. Subject line
    3. Byline
    4. Day and date
    Answer

    D. Day and date

    A diary entry starts with the day and date.

  16. Which part comes at the bottom of a notice?

    1. Yours faithfully
    2. Salutation
    3. Name, post and signature of the issuer
    4. Subject line
    Answer

    C. Name, post and signature of the issuer

    The issuer signs at the bottom.

  17. An autobiography is written by:

    1. a newspaper editor
    2. the person about himself or herself
    3. a friend of the person
    4. a government office
    Answer

    B. the person about himself or herself

    It is a life story told in the first person.

  18. A news report gives details in order of importance. This style is called the:

    1. circular order
    2. reverse paragraph
    3. inverted pyramid
    4. spiral order
    Answer

    C. inverted pyramid

    The most important facts come first and the lesser details later.

  19. What is the correct order of the writing process?

    1. Editing, drafting, planning, revising
    2. Planning, drafting, revising, editing
    3. Revising, planning, editing, drafting
    4. Drafting, editing, planning, revising
    Answer

    B. Planning, drafting, revising, editing

    Writers plan first and edit last.

  20. A speech should end with:

    1. thanks to the audience
    2. the issuer's address
    3. a dateline
    4. a salutation
    Answer

    A. thanks to the audience

    It usually ends with a call to action and 'Thank you'.

  21. Which part of an e-mail should never be left blank?

    1. Attachment
    2. Bcc
    3. Cc
    4. Subject
    Answer

    D. Subject

    A clear subject line shows the purpose of the message.

  22. Which sentence is suitable for a formal letter?

    1. I want leave now.
    2. Please grant leave, buddy.
    3. Hey, give me leave.
    4. I shall be grateful if you grant me leave.
    Answer

    D. I shall be grateful if you grant me leave.

    Formal letters use polite phrases.

  23. The dateline of a news report gives the:

    1. place and date
    2. editor's opinion
    3. headline
    4. reporter's name
    Answer

    A. place and date

    It appears at the start of the report.

  24. Unity in a paragraph means:

    1. every sentence is long
    2. every sentence starts with a linker
    3. all sentences support one main idea
    4. only one sentence is used
    Answer

    C. all sentences support one main idea

    A paragraph deals with one idea.

  25. Notices are usually written in:

    1. letter style with salutation
    2. formal third-person language
    3. slang
    4. first-person diary style
    Answer

    B. formal third-person language

    A notice is brief and formal.

  26. 'Netiquette' means:

    1. a rule for naming files
    2. good manners while using the internet
    3. a kind of web design
    4. a type of net bowling
    Answer

    B. good manners while using the internet

    It covers polite online behaviour.

  27. The concluding sentence of a paragraph:

    1. closes the idea or restates it
    2. opens the idea
    3. contains the salutation
    4. adds a new topic
    Answer

    A. closes the idea or restates it

    It gives the paragraph a sense of completeness.

  28. A paragraph written to convince the reader of a point of view is:

    1. descriptive
    2. narrative
    3. persuasive
    4. expository
    Answer

    C. persuasive

    Persuasive writing aims to convince.

  29. Does an informal letter need the receiver's address in the body of the letter?

    1. Yes, with the designation
    2. Yes, before the salutation
    3. Yes, in the top left
    4. No, it is not needed
    Answer

    D. No, it is not needed

    Informal letters carry only the sender's address and the date.

  30. Stage directions in a dialogue such as '(smiling)' are:

    1. written inside quotation marks
    2. written in capitals
    3. omitted always
    4. written in brackets
    Answer

    D. written in brackets

    Brackets show tone or action.

  31. In the greeting of a school speech, which order is usual?

    1. Teachers, students, chief guest, principal
    2. Chief guest, principal, teachers, students
    3. Principal, students, chief guest, teachers
    4. Students, teachers, principal, chief guest
    Answer

    B. Chief guest, principal, teachers, students

    Greetings begin with the most senior person.

  32. Consider the statements. 1. A formal letter has a subject line. 2. An informal letter has a subject line.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    A. 1 only

    An informal letter normally has no subject line; only statement 1 is correct.

  33. Consider the statements. 1. A diary entry is private. 2. A diary entry is mostly in the first person.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    C. Both 1 and 2

    Both statements are correct.

  34. Consider the statements. 1. A notice begins with 'Dear Sir'. 2. A notice is short and formal.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    B. 2 only

    A notice has no salutation; only statement 2 is correct.

  35. Consider the statements. 1. A biography is written in the first person. 2. An autobiography is written in the first person.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    B. 2 only

    A biography is in the third person; only statement 2 is correct.

  36. Consider the statements. 1. 'Cc' sends a copy openly to a person. 2. 'Bcc' sends a copy without the others seeing the address.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    C. Both 1 and 2

    Both statements are correct.

  37. Consider the statements. 1. News headlines are brief and use the present tense. 2. The body of a news report is written only in the present tense.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    A. 1 only

    The body mostly uses the past tense; only statement 1 is correct.

  38. Consider the statements. 1. 'Yours sincerely' goes with 'Dear Sir'. 2. 'Yours faithfully' goes with a named person.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    D. Neither 1 nor 2

    The pairs are reversed in both statements.

  39. Consider the statements. 1. The topic sentence gives the main idea of a paragraph. 2. The supporting sentences give details and examples.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    C. Both 1 and 2

    Both statements are correct.

  40. Consider the statements. 1. A speech begins with 'Dear Sir'. 2. A speech uses simple language and short sentences.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    B. 2 only

    A speech begins with a greeting to the audience; only statement 2 is correct.

  41. Consider the statements. 1. A news report states facts without personal opinion. 2. An editorial is a news report without opinion.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    A. 1 only

    An editorial expresses opinion; only statement 1 is correct.

  42. Consider the statements. 1. A dialogue is always written in formal language. 2. A diary needs a formal salutation.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    D. Neither 1 nor 2

    A dialogue is natural and informal, and a diary needs no salutation.

  43. Consider the statements. 1. Coherence means ideas are in a logical order. 2. Cohesion means words and linkers tie sentences together.

    1. 1 only
    2. 2 only
    3. Both 1 and 2
    4. Neither 1 nor 2
    Answer

    C. Both 1 and 2

    Both definitions are correct.

  44. Match the news report parts. 1. Dateline - a. place and date 2. Byline - b. name of the reporter

    1. 1-b, 2-a
    2. 1-b, 2-b
    3. 1-a, 2-a
    4. 1-a, 2-b
    Answer

    D. 1-a, 2-b

    The dateline gives place and date, and the byline names the reporter.

  45. Which closing is suitable for an informal letter to a friend?

    1. Yours affectionately
    2. Yours faithfully
    3. Thanking you, Sir
    4. Respectfully submitted
    Answer

    A. Yours affectionately

    Informal letters end with friendly closings.

Page 1 of 1
‹
›